How to Use the Address Book

Register the Destination (information about destination) and the User (authentication information) to the address book.

• Destination
  Register destinations such as fax numbers or e-mail addresses to send documents scanned by the machine.
• User
  To allow only authenticated user access to the machine, register the login user name and password to authenticate the user. Users can also register their destination such as fax numbers or e-mail addresses.

You can add registered destinations or users to a group. You can create groups in a hierarchical structure.

• Address Book data is stored on the internal storage. It can be lost if there is some kind of internal storage failure.
• The manufacturer shall not be held responsible for any damages resulting in data loss.
• Contact a customer engineer to configure the machine to periodically back up the address book automatically.
• If the Extended Security function is enabled, you may not send files by manually entering fax numbers, e-mail addresses or folder destinations in either the Fax or Scanner function. Users are only allowed to send files to destinations registered in the Address Book.
• If the Extended Security function is enabled, the machine may prevent general users from registering destination addresses in the Address Book.
• To specify a destination for a fax using the LAN-FAX driver, see the LAN-FAX driver Help.

1. Filter
   Apply a filter to destinations or users by using Fax, E-mail address, Folder, User Code, Group, or Authenticated User, and display the result as a list.
2. Sort
   Sort the list of destinations or users in order of display priority, registration number, or name. If this function is disabled, press [Switch Title] ( ).
3. Search
   Enter a string to search in the Destination, User, or Group.
   Select the type of word to search for from " Name ", " Registration No. ", " Fax Destination ", " Email Address ", " Folder ", and " User Code ".
4. Registered content modification keys
   Press to register, edit, or delete an entry in the address book.
5. Management
   You can create a backup or restore the address book. You can also edit the index in the address book or delete the registered information in a batch.
6. Address list
   Displays the list of registered destinations, users, or groups. The registration number and destination icon are displayed below the name. The icons have the meanings indicated below.

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